Position & Workload Analysis

OVERVIEW

Workload Analysis is a tool to translate business strategies to determine the level of productivity and improve the cost efficiency of an organization or company.

The results of the Workload Analysis can be used as support for the company's business development, such as increasing the company's target, regional, and/or market expansion.

Workload Analysis comes with many advantages for the business. By knowing the workload of each position in the work unit, it can describe:

1. Is the distribution of work even or not?

2. Which part is still a lot of Idle time VS Overload

Through this course, the participants will learn about calculating the optimum number of HR needs, how to calculate excess/shortage of HR, how to make recommendations for improving job descriptions (redesign of job duties) and SOPs, how to recommend improvements to organizational structure (merger/separation of work units), how to practice workload analysis interviews, how to practice calculating the workload and the need for the optimum number of human resources for a position/unit/company and other matters related to Workload Analysis.

OBJECTIVES

By the end of this training course, participants will be able to:

• Increase the optimization of working time in completing tasks that are included in the scope of work

• Know which processes in the work that has not been carried out/need improvement in the activities currently being carried out

• Use it as a projection of the number of human resources needed to complete tasks or jobs in the organization

• Determine whether the existing human resources are lacking or excessive

• Analyze the current HR productivity

• Use as a basis for compiling the estimated cost of HR that needs to be allocated

TARGET PARTICIPANTS

• Staff/Employees

• Supervisor/Manager/Leader

• Entrepreneur

• HR Actor

COURSE CONTENTS

• Understanding Workload Analysis (Workload Analysis)

• Purpose & Benefits of Workload Analysis

• Types of Workload (Bogor BK, Individual BK, Work Unit BK, Company BK)

• Approaches & Methods in Workload Analysis

• Time Study

• Types of Tasks (Main, Additional, Miscellaneous, Routine, Periodic, Incidental)

• Stages/Steps of Task Implementation

• Task Execution Time

• Allowance

• Standard Workload

• Measurement tools 

• Data Analysis Techniques

• Process/Steps for Implementing Workload Analysis

• Interview in Workload Analysis

• Calculation of the Workload of Positions, Individuals, Work Units, and Companies

• Calculation of the Optimum Number of HR Needs

• Calculation of excess/shortage of HR

• Recommendations for improving job descriptions (redesign of job duties) and SOPs

• Recommendations for improvement of organizational structure (merger/separation of work units)

• Workload Analysis Interview Practice

• Exercise in calculating the workload and the need for the optimal number of human resources for a position/unit/company